The Problem We Solve

Fleet management is no longer just about keeping vehicles on the road—it’s about maximizing efficiency, cutting costs, and staying competitive in an industry that demands precision and agility. But for too many businesses, outdated methods like spreadsheets, manual tracking, and scattered systems are holding them back.

The Problems Without Our Software

Limited Visibility: Scattered data makes decision-making slow and inefficient.
Missed Maintenance: Leads to costly repairs and unplanned downtime.
Fuel Wastage: Untracked consumption inflates costs and reduces profitability.
Inventory Issues: Mismanaged parts cause delays and operational disruptions.
Inefficient Processes: Manual tracking increases errors and wastes valuable time.

How We Solve These Problems

Centralized Insights: Manage vehicles, fuel, and inventory in one platform.
Automated Reminders: Stay ahead of maintenance to avoid breakdowns.
Fuel Monitoring: Track usage, reduce waste, and control costs.
Organized Inventory: Ensure critical parts are always available.
Streamlined Operations: Automate tasks and scale efficiently as you grow.

Key features of our software include

VeCost offers a range of services to help you track your vehicle expenses and save money. Our software includes the following features:

Track expenses for accidents, technical inspections, car wash, insurance, fines, and more.

Record and monitor services such as air filter replacements, brake fluid changes, and tire rotations.

Effortlessly manage refuelings and calculate vehicle consumption.

Set reminders for upcoming services, expenses, or important notes.

Track vehicle incomes including cargo, refunds, and vehicle sales.

Generate detailed reports to gain insights into your vehicle expenses and performance.

Additional module for Fuel Tank's. The Fuel Tank module enables you to track fuel consumption and manage refuelings across multiple fuel tanks, providing insights into fuel usage and costs.

Additional module for Warehouse Inventory. The Warehouse module streamlines parts and inventory management with the service in the vehicles module so it tracks what and where is used.

Dashboard overview displaying

The dashboard provides a comprehensive view of your fleet management activities. It helps users quickly access and analyze key metrics across all vehicles, including expenses, services, and refuelings. With sections dedicated to upcoming reminders, monthly fuel usage, and costs, it offers valuable insights into your fleet’s performance.

Total amount spent on expenses, services, and refuelings.
Total income earned from various sources.

Charts visualizing costs/incomes over time.
Upcoming reminders for scheduled services and expenses.

Monthly fuel usage statistics.
Monthly expense and income statistics.

Costs/incomes breakdown per vehicle.

History log for all activities per vehicle.

Manage your entire fleet in one single system

Vehicle Expenses offers a range of services to help you track your vehicle expenses and save money. Our software includes the following features:

Expense Tracking: Easily track all vehicle-related expenses, including accidents, technical inspections, car washes, insurance premiums, fines, registrations, parking fees, towing charges, and more. Categorize expenses for better organization and reporting.
Service Management: Stay on top of your vehicle maintenance schedule with our service management tools. Record and monitor all services performed on each vehicle, including air filter replacements, brake fluid changes, tire rotations, transmission services, and more.
Refueling Management: Keep track of refuelings for each vehicle and monitor fuel consumption trends over time. Record fuel quantities, costs, and odometer readings to calculate fuel efficiency and identify potential savings opportunities.
Income Tracking: Monitor all sources of income related to your vehicles, including cargo revenues, refunds, transport fees, vehicle sales proceeds, and more. Keep accurate records of all incoming funds to ensure complete financial visibility.
Reminder System: Set reminders for upcoming services, expenses, or important notes to ensure nothing falls through the cracks. Receive notifications and alerts to stay on top of your vehicle maintenance tasks and financial obligations.
Booking Vehicle: You can track where each vehicle is, check the availability of these vehicles through the software, book them for specific dates, and update the odometer readings upon return. This system helps in tracking vehicle usage and planning maintenance schedules efficiently.
Comprehensive Reporting: Generate detailed reports to analyze your vehicle expenses, services, refuelings, incomes, and more. Gain valuable insights into your fleet's performance and financial health to make data-driven decisions and drive operational efficiency.
Users/Employees Management: Add users/employees, assign them roles, and register users for vehicle operations. Seamlessly integrated with the Vehicles Module, it allows you to associate users with booking, refueling, and service functionalities, ensuring efficient management and accountability within your company.
Inventory Management (Optional): Track parts and inventory in multiple warehouses and manage their usage across your fleet. Keep track of inventory levels, costs, and usage to optimize your parts management and minimize downtime. Easily transfer inventory between warehouses for better inventory control and distribution management.
Fuel Tank Management (Optional): Efficiently manage your fleet's fuel supply with our fuel tank management module. Track fuel levels in multiple tanks located in different locations and monitor fuel usage across your fleet. Easily refill vehicle tanks from the designated fuel tanks, reducing administrative hassle and ensuring consistent fuel supply.

Pricing

This software is tailored for everyone—from individuals to large fleet companies. For personal users, it streamlines vehicle expense tracking, maintenance reminders, and fuel management. Fleet managers benefit from powerful tools to oversee expenses, services, and fuel usage across multiple vehicles, complete with detailed reports to enhance operations. Whether managing one car or an entire fleet, the software adapts to your needs for effortless and efficient vehicle management. Additional modules for Warehouse and Fuel Tank management are available at just 20% of your selected tier’s price, giving you more flexibility to expand as your needs grow.

Personal Use
Fleet Management

For individuals who wants to track everything about their vehicles

Includes:

Up to two vehicles
History for every expense by date per vehicle
Unlimited Expenses, Services, Refuelings and Reminders
Unlimited Reminders and notifications for a reminder
Total expenses calculated per type (Expense, Service, Refueling)
Detailed Reports

For individuals using their vehicles both personally and professionally.

Includes:

Everything from the free plan
Up to two drivers
Book Vehicle to a driver
Up to 10 incomes per vehicle
Total income calculated
Total calculation for expenses and incomes
Visual chart representation of expenses and incomes
Receive technical support within 24 hours.

Monthly Price

$10

$120 / year

Yearly Price

$100

Frequently asked questions

Our software is designed to make managing your vehicle expenses as easy as possible.

Fleet management software helps businesses monitor and manage their vehicle operations efficiently, leading to cost reduction, improved efficiency, and better decision-making.

Our software includes modules for vehicle tracking, fuel consumption monitoring, inventory management, reporting, and reminders for maintenance, providing a comprehensive solution for fleet management.

Yes, our software is designed to be customizable, allowing you to tailor modules, reports, and features according to your unique operations and fleet size.

By tracking expenses, optimizing fuel usage, scheduling maintenance, and automating reporting, our software enables businesses to identify inefficiencies and save money over time.

Yes, we offer a free trial for new users to explore the software's features and capabilities before committing to a subscription.

We provide comprehensive customer support through email, along with a dedicated help center that includes FAQs and guides.

We prioritize data security, employing industry-standard encryption and regular backups to protect user data from unauthorized access.

Our pricing plans are flexible and based on the number of vehicles managed. Detailed pricing information is available on our website, with customized quotes for larger fleets.

Welcome to our Cloud based - Fleet Management Software, your all-in-one solution for efficient fleet operations